Run your block of flats without a managing agent
Freeholdpilot does the administration for freehold and RTM companies: repair reports, quotes, votes, records and the service charge. Your board stays in charge, with open banking control of the company's own account.
- Self-managed, with open banking control
- Fixed yearly terms, no auto-renewal
- England and Wales first
Everything the agent's office did, now run by your own board
For a fraction of the £200 to £400 per flat a managing agent typically charges each year.
Repair reports, tracked
Residents report a problem by email or app. It's logged and triaged, quotes are gathered, and the company's chosen contractor is instructed once the board approves.
Answers from your lease
Ask who pays for the windows and get the answer from your own lease, with the clause it came from.
Votes and AGMs
Every flat gets a say online, with minutes and a full record of decisions.
Service charges and budgets
Plan the year, send demands, collect by Direct Debit and track the reserve fund, from your own account.
Trusted contractors
Vetted local trades and quotes side by side. Instructions go to the contractor your board chooses, within limits it sets.
Nothing missed
Fire risk assessments, insurance renewal, Companies House filings and Section 20 deadlines, all on one calendar.
Up and running in a week
Bring your documents
Upload the lease and articles, or connect Google Drive, Dropbox or OneDrive.
Invite your neighbours
Directors get the portal. Leaseholders get a login and an address for reporting problems.
Set the rules
Choose spending limits, who approves what, and which contractors can be instructed straight away.
Run the building
Issues are logged and triaged, quotes gathered, contractors instructed and tracked, votes held and the books kept, with your board signing off.
An 80-flat block can pay an agent £24,000 a year
Most of that pays for an office. Freeholdpilot does the office administration, and the savings stay with the leaseholders.
A small fee per building, a little per flat
Indicative prices while we finish testing with our first buildings. One-off setup fee, waived if you pay for a year. Fixed 12-month terms keep you clear of Section 20 long-term agreement rules.
Board Essentials
Run the company and the building's information
- Directors portal and issue reporting
- Lease and UK law assistant, with the clause
- Votes, minutes and compliance calendar
- 25 GB document drive
Self-Managed Pro
Everything a managing agent does, run by your board
- Contractor quotes and instructions
- Service charge accounts management
- Payments from your own account
- Section 20 workflow and sale packs
Managed Plus
With a named property manager
- 24/7 emergency line
- AGMs and Section 20 run for you
- Site inspections
Compare plans and add-ons, with a calculator for your building →
Leasehold news
What changed for people running their own building, and what to do about it.
Cladding Bill: what the new duty to fix unsafe walls means for blocks run by their own company
The Building Safety (Remediation of Unsafe Cladding etc) Bill passed its Commons second reading on 27 October. It puts a legal duty on whoever repairs the building, which can be a freehold, RTM or resident management company, and the government has promised new help for leaseholder-owned blocks.
Draft Commonhold and Leasehold Reform Bill: £250 ground rent cap and an end to forfeiture proposed
The draft bill published on 27 January 2026 would cap existing ground rents, abolish forfeiture of long residential leases and make commonhold the default for new flats. It is not law yet, and the government has given no timetable.
Leasehold reform in November 2026: what is in force and what is still to come
Some parts of the Leasehold and Freehold Reform Act 2024 already apply, many still need regulations, and the draft Commonhold and Leasehold Reform Bill is not yet law. Here is where each change stands for blocks in England and Wales.
Managing agents to need a licence: what it means for blocks that manage themselves
The government has said property agents, including managing agents, will need a licence and qualifications, with an independent regulator. The details and start date are not decided. A block run by its own company is not an agent.
Ready to run your own building?
Set up in an afternoon. We'll help you move from your current agent.